Primary Collaboration New Zealand (Shanghai) Co Ltd

Office Assistant

Primary Collaboration New Zealand (Shanghai) Co Ltd

Professional Services

Job listing link
Applications Close - End of Day: 24-11-2017

RMB90,000 - RMB120,000.00 per annum


Work type:

Job Description

Role:             Office Assistant

Sectors:        General Office Service

Function:     Office Administration Support

Location:      Based in Shanghai

Key responsibilities:

Reception Duties:

·        Day to day reception duties;

·        Greet all visitors to the office, sign in, and administration of ID badges

·        Manage telephone; manage all incoming calls on main office line;

·        Preparation of incoming and outgoing mail and couriers as well as fax distribution

·        Undertake security management functions, particularly related to access and visitor registration upon entry to the office

Office Duties:

·        Assist day to day administration duties, including purchase of stationeries, office supplies, meeting room bookings, office plant, office cleanliness etc.

·        Support the General Manager and Market managers with travel bookings;

·        Liaise with service providers of office equipment (printers, fax machines, Routers, WIFI, etc) as required.

·        Develop office security procedures, including office safety, fire department requirements, and compliance with all local government regulations.

·        Liaise with Site (building) requirements and relevant service personnel, regarding water supply, electricity, heating and air conditioning systems, refuse disposal, office cleaning, and all other office services, as required.

·        Have ready information about public holidays, monitor local government rulings on changes to holiday festivals, and local government employment regulations.

Some Finance/HR Duties:

·        Support the management of petty cash

·        Collect expense claim forms from market managers; help to check and chase fapiaos/receipts etc.

·        Assist in basicdata entry

·        Manage accounting voucher filing

·        Support to get the tax slip from tax office for foreign employees on a monthly basis

·        Support to deliver documents for visa application

·        Assist in printing and chopping for particular projects if required

·        Schedule performance reviews as required

Candidate Profile

The candidate should ideally have all of the following personal and professional capabilities:

·        Reliable; practices and examples a high degree of Integrity, and Responsibility

·        Has fluent Mandarin Chinese writing reading and speaking skills.

·        Excellent English, written and spoken. Strong reporting skills.

·        Able to build productive and effective relationships with team members and suppliers.

·        Self-starter; able work autonomously, within guidelines, identify problems and solutions, and demonstrate the use of sound judgment in problem resolution.

·        Possesses a strong achievement focus – sets high standards, and has high attention to detail

·        Experience in managing sensitive material/information with a high degree of tact and integrity,

·        Can work with a wide range of people across cultural and social backgrounds

·        Well-developed planning and organizational skills, including ability to prioritize tasks effectively and work under pressure

·        Highly competent in the Microsoft Office suite; can use Microsoft Word and Excel, and  has some experience with accounting

·        Can work with multiple stakeholders; must work closely with New Zealand support teams, global partners, government officials, the media, suppliers, and also with local distributors.

·        Has strong inter-personal and relationship building skills. Pleasant.

·        May have strong links with a New Zealand or English speaking business, and preferably with some knowledge about New Zealand.        


·        Relevant under-graduate degree required, preferably with a major in business administration or accounting

·        Local Chinese Accounting or book-keeping knowledge, and some training therein would be preferred

·        Ideally at least two years' similar work experience

Remuneration Budget:

RMB90,000 - RMB120,000.00 per annum plus social insurance package as required by local regulation

Interested in this role?

Apply now