Ministry of Foreign Affairs and Trade

Administration Manager, Geneva

Ministry of Foreign Affairs and Trade

Government Services

Job listing link
Applications Close - End of Day: 12-09-2016



Work type:

• Are you an experienced Administration Manager looking for a new challenge?

• Do you thrive on building relationships and trusted partnerships?

• Do you strive for excellence from yourself and others?

The New Zealand Permanent Mission in Geneva is seeking an Administration Manager to be responsible for the overall administration of our Post.

In this busy position, you will manage a team of locally employed administration, Consular and domestic staff to support the delivery of the Post’s strategic outputs.  You will ensure office processes and systems run smoothly, take charge of budget management and ensure compliance with all process guidelines and internal controls. You will oversee property and facilities service providers ensuring cost efficient contracts run smoothly. You will also provide HR guidance and administration assistance to our Head of Mission and management team.

The ideal candidate will be flexible, organised, possess a strong achievement/delivery focus, have a good understanding of financial and post management issues, and be experienced at managing a team. The role requires strong analytical ability, well developed multi-tasking skills, experience managing conflicting priorities, excellent communication and relationship management skills, strong decision-making ability and a commitment to excellence.

In particular the ability to build working relationships with off shore teams will be key and experience working with New Zealand government would be a real advantage. You will also need to demonstrate strong English communication skills and a working knowledge of French is desirable.

We are looking to appoint a successful candidate to begin in November 2016 with the opportunity to attend administration manager training in Wellington in October.

Annual starting salary for the position is between CHF105,000 and CHF143,000 dependent upon skills and experience.

Applicants must hold New Zealand citizenship and must be able to obtain a security clearance at the relevant level.

The successful applicant will be employed on local terms and conditions and must have the right to live and work in Switzerland.  Obtaining and maintaining the appropriate working visa is the responsibility of the applicant and any offer of employment is subject to this. In addition relocation to Geneva is to be undertaken at the expense of the applicant.

This is a role where flexible working arrangements can be considered and accommodated by mutual agreement.

The application form, and a covering letter (in English), setting out why you are applying for the position and examples of how you meet the job criteria together with a non-returnable CV should be emailed to

If you would like to discuss the role further please contact Diana Reaich (the current administration manager in Geneva) on the above email address.  

Applications must to be received by 5pm on Monday 12 September 2016 (NZT).

Interested in this role?

Apply now